Hi Barracudas!

Here is some important information about tomorrow's AWAY meet at ACC. Please read carefully. Away meets run differently than home meets, and this one being on a weekday afternoon adds an extra layer of details.

Location: 4408 Long Champ Drive, 78746.Austin Country Club is located near Westlake Drive and Loop 360 at 4408 Long Champ Boulevard (in the Davenport Ranch Neighborhood of Westlake). From 360, turn EAST onto Westlake Drive. Immediately past the Davenport Village Shopping Center turn LEFT onto Long Champ Boulevard. Follow Long Champ Blvd to the ACC Guard Gate - but visitors park before the gate.

Meet Timeline

4:00-4:25 ACC Warm-up

4:25-4:50- BCW Warm-up

4:45- Deadline to checkin for “early” relay events

5:00- Meet starts

6:00- Deadline to checkin for “late” relay events

9:00- Estimated end of meet

We are asking all swimmers and volunteers to sign in at the blue Barracuda tent as soon as they arrive. Swimmers should then follow the posted signs and find their Age Group Parents (AGPs).

Lots of time and energy goes into managing relay changes in the best of meet circumstances, but changes during an away meet at a different time of day are particularly challenging. If your swimmer does not check in at the tent by 4:45pm, we will start replacing late swimmers in any early relays with those that are present to prevent us from scratching entire relay teams and harming those swimmers who are on time. Any swimmer not signed in by 6:00pm may be scratched from the late relays.

Since we are the visiting team, we will warm-up second and younger groups will roll straight from warm-up to ready bench for IM.

The venue at ACC is nice, but the walk from AGP station to Ready Bench is not obvious as you cannot see the pool or ready bench from the visiting team area. It is essential that swimmers stay with their age group unless they are lined up or swimming: Please remind your kids to stay close and let the AGP know if they are stepping away for any reason. If an AGP cannot locate a swimmer when it is time to walk to Ready Bench, the swimmer runs the risk of missing an individual event as a scratch. If a parent takes a swimmer to concessions for a snack or meal, it is the parent’s responsibility to get the swimmer back to the AGP area on time.

Follow the Meet

Since we cannot see the pool deck or the scoreboard from our area, it's really helpful to follow the meet on the (free) Swimtopia app. Swimtopia App (available for iPhone and Android):

https://www.swimtopia.com/tour/swimtopia-mobile-ap...

Heat Sheet and Athlete Check-in documents are expected to be linked on the website by about 9pm tonight if all goes as planned: https://www.bcwbarracudas.com/

Scroll down to “May 26th BCW at ACC” for links.

Also, their pool is in meters compared to our yards, so the seed times are conversions based on pool length. 

Arrival and Parking

See the linked Meet Information from ACC and ACC Meet Layout Overhead for general reference. Expect to walk 5-10 minutes to our area from where you will be parking - likely not far from Maudie’s.

If possible, please mark your swimmers before you arrive. See this video for help if you are new to the system.

Items to bring

Camp chairs or something to sit on. The area is grassy and shady, which is a nice feature on hot days.

Bug spray is a good addition this time of year.

Be sure your kids have shoes (and supervision) for trips to concessions. Some paths and parking lots near the pool deck get very hot in the afternoon sun.

Credit Cards - their concession stand is cashless.

What if...[something goes wrong]

In the event that you are delayed or something goes wrong, please email [email protected] ASAP. Multiple people monitor that account on meet days to help us respond as quickly as possible.

Guest Parking

Parking is on Long Champ Blvd before the guard gate.

Visiting Team Area: The visiting team area is located on the lawn area adjacent to the

tennis courts. (Walk straight in and look to your left.) There is no need to bring shade tents as this area is shaded by numerous large oak trees. ACC will provide our team with a large cooler filled with water, cups and several trash cans. We appreciate our team leaving the area as clean as we found it when we arrived!